12-16-08 Agenda

Open Agenda

December 16, 2008

  1. Approval of 12-9-08 meeting notes [Andrea]

Old Business:

1. Discussion of role of INCTR-USA in OERC
2. OERC Websites
3. Project summary
4. A review of the steering committee to date
5. Information item: Paul Kleihuis and PubCan
6. Continuing to add to and update partners list
7. Finalizing newsletter
8. Finalizing letter to contributing partners with logo, letterhead, links, etc.
9. Discussion of funding strategy: WBank, Hewlett, Pharma, other Foundations, etc.
10. Activating OERC.MERLOT site and transferring items from INCTR OERC page

NOTES:
OERC Phone Conference
12-16-2008

Attendance:
Anil Srivastiva
Larry Lessin
Andrea Okrentowich
Dianne Kaseman

Old Business (no new business was introduced):

1. Discussion of role of INCTR-USA in OERC
Discussion: We are affiliates. The draft letter is close to finished. Under “recent changes” on the OERC wiki, the most recent change is the current draft. We still need the attachments. Creative commons can be a link. The project summary attachment us almost finished. Andrea will post it on wiki. The signature page needs to be created and Andrea needs to contact martin about the legalities of the page. Also ask Martin about the Creative Commons and how much legal coverage that gives us.
Should we have a time length for contributions or a way to stop?
Draft attachment #4: Instructions for MERLOT contributions. Anil needs to contact Gerry and make sure he is creating this doc.
Letterhead: A globe with lettering. Anil can get simple letterhead and logo and send it to everyone. Log should be on the left and executive committee on the right.
Larry asked what our address would be. Anil said we could use the CTIS address and he will contact everyone with that information.

INCTR-USA remains up in the air. Anil feels it will get bogged down in politics.

Decisions:
• Andrea post Project Summary on Wiki
• Create signature page
• Andrea contact martin about sig, page and Creative Commons
• Anil contact Gerry about instructions attachment
• Anil get letterhead

2. OERC Websites
Andrea and Anil need to pursue this.

3. Project summary
Discussed above

4. A review of the steering committee to date
Discussion: We need addresses and bios of the steering committee. Andrea and Anil can find bios of Steering committees. If they are not available we need proper titles. Anil stated that the bios should be on the Chicago list, we need to consolidate the info and share it amongst each other.
Karen Atman: Will she be on the steering committee? Larry was waiting for the project summary to be complete before contacting her. She was added to the wiki partners list. Anil stated that we should assume she is on the steering committee and Larry will write to her. Larry noticed that some of the abbreviations on the st. committee list was wrong. Dianne replied that this is why we need to get the proper information.
Richard: There has still been no contact with Richard and Larry has tried. None of Richard’s associates have responded either. There is not a strong hope for Richard’s involvement however as a side activity we will continue to try and get a hold of him. Diane wondered of the implications for funding.

Decisions:
• Andrea will email Richard again and request the assistance of another associate that may be in charge of INCTR-USA
• Andrea and Anil will find bios, looking first at the Chicago list.

5. Continuing to add to and update partners list
discussed below

6. Finalizing newsletter
Discussion: We need a subscribers list. Ian had sent a contact list came from Ian. Where is it? We will create list first then ask for subscribers. We need 2 separate lists, one for internal communications with steering committee. We also need to try to get the steer. Committee to use the wiki.

Decisions:
• Andrea will create mailing list for addresses starting with the steering committee.
• Andrea write an OERC summary and then ask if subscribers would like a free newsletter subscription.
• Merge create mailing list and list serv on to do list

7. Finalizing letter to contributing partners with logo, letterhead, links, etc.
8. Discussion of funding strategy: WBank, Hewlett, Pharma, other Foundations, etc.
Discussion: Anil has talked to Hewlett and found that they are not interested in INCTR-USA
Meeting with World Bank: Anil spoke with someone and a meeting is likely in January. This person will get back to Anil Jan/Feb. Anil is awaiting a background note from Diane.
There is an independent funding wiki which Larry and Diane will get invites for. Andrea and Anil are trying to fill out that page with info on each funder and then draft letters of inquiry.
Decisions:
• Anil will continue to pursue meeting at World Bank
• Andrea will compile a list of funding sources and info on wiki

9. Activating OERC.MERLOT site and transferring items from INCTR OERC page
Discussion – Anil and Stephan will be transferring items to MERLOT with the help of Gerry. Anil needs to follow up with Stephan. Gerry was going to do some work on the site and Anil will check on this.

The group reviewed the To-Do-List:

Draft letter: done
Contact list: Larry added some people
Letter to Karen: Larry was waiting for project summary
List Serv – Waiting for completed newsletter

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