02-03-2009

02-03-2009 Phone Conference

Access Number
712-421-6842
Passcode
672630#

Agenda:

1. Meeting Minutes Approval [AO]

OLD BUSINESS:
2. Discussion of content for OERC International with Rita Lewis [AO]
3. New email address for OERC[LL]
4. Transmittal of Letters of confirmation to Steering Committee members[LL]
5. Aron Primack and Gerry Hanley now members of Exex. Committee[LL]
6. Completion and Publishing newsletter to all contacts (SC, EC, friends, INCTR listing, et al.)[LL]
7. Activation of the OERC.MERLOT site; what remains to be done?[LL]
8. Presentation and "launching" of OERC at INCTR meeting in Turkey[LL]
9. Conference call with Robert Burton (Australia)[LL]
10. Continued funding strategy discussion[LL]
11. Status of petty cash fund?[LL]

OTHER MATTERS:
12. Inviting University of Michigan Medical School to be OERC partner through Jonathan Maybaum, Professor of Pharmacology and Radiation Oncology. Also discussing about actively asking other cancer centers in Africa and Asia to join. [AS]

Notes:

Phone Conference Notes
03-Feb-2009

Attendance:
Larry
Dianne
Andrea
Gerry

1. Meeting Minutes Approval

Minutes are tentatively approved pending completion

2. Discussion of content for OERC International with Rita Lewis

Rita Lewis did not attend

3. New email address for OERC
Larry- Discuss email options with Anil.

4. Transmittal of Letters of confirmation to Steering Committee members

Letter to Dr. Thomas - Dianne would like this letter to come from Larry. Larry stated that he would like the letter and newsletter to come together. The letter, according to Dianne, will be used for the purpose of updating members to the progress made thus far.

5. Aron Primack and Gerry Hanley now members of Exec. Committee
These two members must be added to the letterhead and Aaron needs to be added to meeting notification list as well as the members info page.

6. Completion and Publishing newsletter to all contacts (SC, EC, friends, INCTR listing, et al.)[LL]

7. Activation of the OERC.MERLOT site; what remains to be done?[LL]

Gerry and Larry discussed the need for the Steps for Approval to be uploaded to the wiki with an editors notes stating that it is a file uploaded on the page.

Larry noted that he would like to see the cancer list alphabetized. Gerry responded that he could take care of that. Larry also noted that the word "partners" should be changed to "lead organizations" and that iBarthi needs to be removed. Steering Committee members need to be added.

The Executive committee briefly reviewed the OERC Merlot site and discussed the need for content. Larry stated that he will write an introduction piece. Gerry noted that he needs to clean up the Voices page. Larry had added members types but in terms of professionals, Gerry questioned what should be entered there. It is important to welcome users and contributors.

Gerry stated that the Executive Committee needs to walk through the site for the design review. Larry and Dianne discussed the need for consistency. Dianne would like to see the word community removed from the main page.
Gerry will make the noted changes. He also asked whether the content is right and whether we have the right functionality. This will be discussed during the design review date which will be held around the first of March. (Note: M & F work best for Larry, Fri. is best for Gerry).

8. Presentation and "launching" of OERC at INCTR meeting in Turkey

Larry is presenting a slide show of approximately 10-12 slides; he will be providing the committee with an outline and would like feedback.
The brochure should contain the project summary and a letter from the Executive Committee inviting everyone to join; as well as a "how to join" section. The Merlot brand should be replaced by the OERC brand.

9. Conference call with Robert Burton (Australia)[LL]

This item is moved to next weeks agenda.
10. Continued funding strategy discussion[LL]

N/A

11. Status of petty cash fund?[LL]

N/A

Added: Larry mentioned that Richard's assistant contacted him and stated that Richard is interested in learning more about OERC. Larry responded to the assistant, stating that Richard should call for more information after reviewing the wiki. The Exec. Committee commented that Richard has not made much progress in funding for INCTR and that he has had ample opportunity to be involved in OERC. The decision was made to wait and see what comes of Richard's involvement.

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